ASV 85th Annual Meeting
Call For Papers

CALL FOR PAPERS AND POSTERS
ARCHEOLOGICAL SOCIETY OF VIRGINIA
85th ANNUAL MEETING

The Archeological Society of Virginia is calling for archaeological papers for their 2025 Annual Meeting. The meeting will be held at the Holiday Inn Staunton Conference Center 152 Fairway Lane, Staunton, VA 24401 on October 24-26, 2025. Members of the ASV, COVA, colleges and universities, and others are encouraged to participate.
Formal presentations – 20 minutes.
Student presentations – 20 minutes.
Poster presentations are also welcome and encouraged.
Presenters must be members of ASV and registered for the meeting.
Students are encouraged to participate in the Student Paper and Poster Competition.

The deadline for abstract submission is Monday, September 1, 2025.

For submission of abstracts, please use the appropriate link below to access the Google forms:
Single Paper
Poster 
Multi-paper session or roundtable

If you have questions about submission please email Program Committee Co-Chairs, Dr. Michael Barber  and Dr. Stephanie Jacobe.

For info on the Student Paper Competition, contact Co-Chair Dr. Stephanie Jacobe.

Student Paper and Poster Competition

The Archeological Society of Virginia (ASV) provides cash prizes and publication to the best student papers and posters presented at the Annual ASV Meeting, which will be held this year at the Holiday Inn Staunton Conference Center 152 Fairway Lane, Staunton, VA 24401, October 24-26, 2025. The competition is open to undergraduate and graduate students in their first two years of study.

Three award categories exist, recognizing student research contributions in for papers:
⦁ The McCary Award for the best paper in Prehistoric Archaeology
⦁ The Williams Award for the best paper in Historical Archaeology
⦁ The Virginia Museum of Natural History Award for the best collections-based paper.
⦁ The Best Student Poster Award

All winners will be announced at the ASV Banquet on October 25th. Awards of $100.00 are provided to contest winners, once their winning paper or poster is submitted to the ASV’s Quarterly Bulletin for publication.

Requirements
1. By Monday, September 1, 2025 send a paper or poster abstract to both Program Committee Co-Chairs, Dr. Michael Barber and Dr. Stephanie Jacobe.

2. Students should prepare a written version of their presentation or a draft of their poster as a PDF, to be submitted by Friday, September 26, 2025. This written paper or draft poster PDF should be provided to Dr. Jacobe as an email attachment. It will be distributed to the judges, who will review it ahead of the meeting.

3. In addition, paper presentation participants should prepare an oral presentation for the Annual Meeting in October. The presentation should be no more than 20 minutes in length and a PowerPoint slideshow is encouraged. The judges will attend the presentations and evaluate each based on the content, organization, and effectiveness of their presentation, professionalism shown, and the contributions made to the field of Archaeology.

4. Information on how to prepare conference posters can be found here.
Posters will be judged on content, organization of material, graphics, effectiveness of presentation, and contributions to the field of Archaeology

4. Participants are responsible for attending the ASV Annual Meeting in October and for presenting their paper or poster at the assigned time. Awards will be announced at the Annual Banquet, Saturday, October 25, 2025. The ASV will sponsor conference registration, banquet ticket, and one-year membership in the organization for all student presenters

If you have any questions regarding the Student Paper or Poster Contest or Student Sponsorship at the ASV Annual Meeting, please contact Dr. Jacobe.